Using Zoom

One of the primary benefits of integrating Zoom into your workplace is the ability to search for files with minimum effort. Zoom has many features to allow you to search for assets inside of Zoom as well as further filter your search results to ensure you get the exact information that you are looking for. […]

Every file inside of Zoom can have multiple revisions or versions of a file. Every time that you commit a new version of a file it creates a new Revision of that file. Any of these different revisions can be accessed at any time. The different revisions of a file are easily accessible in Asset

The Show URL command will open the selected asset in your web browser to see a preview of the asset. Select an item in Asset Browser. Right-click on asset and Select Show URL. Your selected asset will open in your web browser.

When collaborating with another user, it can be helpful to send a user the path of an asset inside of Zoom. Inside of Asset Browser, you can copy the path of an asset to your system clipboard. Select an item in Asset Browser. Right-click on asset and Select Copy Path to Clipboard. You can now paste

Assets can be deleted with ease within the Asset Browser. It is important to note, however, that no assets or revisions are every truly deleted and assets can always be restored. Whenever a person deletes an asset in Zoom, Zoom simply flags that asset as Deleted. The assets remain in the Zoom database and can

Within Zoom, creating copies of files is easy using Smart Copy. Unlike conventional copying of files which takes up additional data, creating a Smart Copy allows a file to be copied and edited without having to duplicate data on the server. You can create smart copies of a file or an entire folder. Using Contextual

Zoom can generate high-resolution previews a variety of different file-types, even if you do not have that application installed on your computer. These previews include images, videos, PDFs, InDesign files, etc. For a full list of supported files for preview, see . The following instructions describe how to generate a preview of an asset in the

In Asset Browser, you don’t have to checkout an asset in order to view it. You can also view an asset read-only. If you know you want to view a file without making any changes, you can open a file as read-only. Select an item in Asset Browser. Right-click on the asset and Select Open to Read.

When a file is changed on the Zoom Server, for example a new version is created, the file on your computer now is older than the latest version on the server and needs to be updated. Updating the files will update the file if there is a newer version or move it if it was

Checkout Assets When you checkout assets, the assets are downloaded to your computer so that you can modify them locally. This files is called working copies. Any changes to the working copy will not affect the file on the Zoom Server until the file is checked in. When the file is checked in, it is stored as a new

One of the unique abilities of Zoom is the ability to check files in and out as you are working on them. The following instructions will explain how to check out a file from Zoom using the Asset Browser. Before doing so, it is important to understand the different file-statuses that exist in Zoom. Status Name

Once you have completed your project and you no longer need to have working copies on your computer, you can delink them. This will remove the files from your computer. If you need work on them at another time, you can check the files out again. Select an item in Asset Browser. Right-click on the

Locks is a feature in Zoom that allows you to restrict who is working at a file at one time. This helps communicate to users which files have been delegated to which users at a time. When a file is locked, other users in Zoom are not able to commit a new version of the file

There are a variety of actions that can be done to files stored in Zoom directly within the Asset Browser interface. Next, we will step through the different actions you can do to files within Asset Browser. Preview Files Preview files allows you to see a high-resolution preview of the file before you checkout the