{"id":6974,"date":"2017-12-12T05:32:09","date_gmt":"2017-12-12T05:32:09","guid":{"rendered":"http:\/\/evolphin.com\/help\/?p=6974"},"modified":"2020-07-13T10:00:08","modified_gmt":"2020-07-13T14:00:08","slug":"configure-smart-link","status":"publish","type":"post","link":"https:\/\/evolphin.com\/help\/docs\/configure-smart-link\/","title":{"rendered":"Configure Smart-Link"},"content":{"rendered":"\n<p>The Smart-Link feature is ready to use. However, some&nbsp;features are configurable. These are:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Default readable or writable Smart-Link&nbsp;<\/h2>\n\n\n\n<p>This property defines the default behavior of &#8216;Make Smart-Link writable&#8217; checkbox&nbsp;in the Smart-Link window. So that by default Smart-Link window shows the readable or writable option. By default, it is true.<\/p>\n\n\n\n<p>To view or modify this property from the Asset Browser, go to&nbsp;<a title=\"Modify properties in the Asset Browser\" href=\"#modify-properties-through-the-asset-browser\">Modify properties in the Asset Browser<\/a>. To update this property from the property file, go to&nbsp;<a title=\"Modify properties using property files\" href=\"#modify-properties-using-property-files\">Modify properties using property files<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Including Smart-Link in delete and purge<\/h2>\n\n\n\n<p>These two property define if Zoom will include Smart-Link asset(s) in the operation if the user tries to delete \/ purge the source asset.<\/p>\n\n\n\n<p>The default values&nbsp;are true which means if the user deletes \/ purges a source asset, all of its&nbsp;Smart-Link(s) will also be automatically deleted \/ purged. And, if the user deletes \/ purges a Smart-Link, the source asset is not affected.&nbsp;<\/p>\n\n\n\n<p>If the value is false, Zoom will not allow the user to delete \/ purge a source asset if it has a Smart-Link that is not in a deleted \/ purged state. The user may delete \/ purge the source asset if all its Smart-Links are in deleted \/ purged state. The user may also delete \/ purge the source and its Smart-Link(s) together. Also, the user may still delete \/ purge&nbsp;a Smart-Link (that is not further Smart-Linked), without affecting its source asset.<\/p>\n\n\n\n<p>To view or modify these properties from the Asset Browser, go to&nbsp;<a title=\"Modify properties in the Asset Browser\" href=\"#modify-properties-in-the-asset-browser\">Modify properties in the Asset Browser<\/a>. To update these properties from the property file, go to&nbsp;<a title=\"Modify properties using property files\" href=\"#modify-properties-using-property-file\/\">Modify properties using property files<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Including Smart-Link source in resurrect<\/h2>\n\n\n\n<p>This property defines if Zoom will include source asset in the operation if the user tries to resurrect a Smart-Link.<\/p>\n\n\n\n<p>The default value is true which means if the user resurrects any Smart-Link, its source asset will also be automatically resurrected. And, if the user resurrects a source asset, its Smart-Link(s) will be unaffected.<\/p>\n\n\n\n<p>If the value is false, Zoom will not allow the user to resurrect a Smart-Link if its source asset is in deleted \/ purged state. The user may resurrect the source asset without affecting its Smart-Link(s).<\/p>\n\n\n\n<p>To view or modify this property from the Asset Browser, go to&nbsp;<a title=\"Modify properties in the Asset Browser\" href=\"#modify-properties-in-the-asset-browser\">Modify properties in the Asset Browser<\/a>. To update this property from the property file, go to&nbsp;<a title=\"Modify properties using property files\" href=\"#modify-properties-using-property-file\/\">Modify properties using property files<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Failure Handling for multiple assets<\/h2>\n\n\n\n<p>Multiple assets may be selected together to make Smart-Links for each of them. This could be done by right-clicking on a selection of multiple assets or through the Cart.<\/p>\n\n\n\n<p>When these multiple assets are selected to make Smart-Links&nbsp;for each one, the process may fail for one of them due to permissions or naming issues. In this case, Zoom decides to continue or abort the process for the remaining assets based on&nbsp;this property value. The default value is false, which means Zoom will&nbsp;continue making Smart-Links for the remaining assets when it fails for&nbsp;any asset in&nbsp;the group. If set to true, Zoom will abort the process if it fails to make the Smart-Link for any asset in the group.<\/p>\n\n\n\n<p>To view or modify this property from the property file, go to&nbsp;<a title=\"Modify properties using property files\" href=\"#modify-properties-using-property-file\/\">Modify properties using property files<\/a>. This property is not editable in the Asset Browser.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Smart-Link on locked asset<\/h2>\n\n\n\n<p>The creation of Smart-Link on locked assets is also configurable, from the Web Management Console (and also through server.xml). It is possible to allow a user to create either readable, writable or not allowed to create any Smart-Link, on a locked asset.<\/p>\n\n\n\n<p>The values allowed for this property are RW, RO, and NA. These are for:<\/p>\n\n\n\n<p><span style=\"padding-left: 20px;\">RW: read-write Smart-Link is allowed on a locked asset.<\/span><\/p>\n\n\n\n<p><span style=\"padding-left: 20px;\">RO: read-only Smart-Link is allowed&nbsp;on a locked asset.<\/span><\/p>\n\n\n\n<p><span style=\"padding-left: 20px;\">NA: Smart-Link is not allowed on a locked asset.<\/span><\/p>\n\n\n\n<p>To set this property:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Login<\/strong> to the Web Management Console.&nbsp;<strong>Select<\/strong> Repository Settings from System &gt; Server Control Panel page. <figure><a href=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2017\/12\/smartlink-settings-in-vab-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"499\" height=\"437\" class=\"alignnone size-full wp-image-7161\" src=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2017\/12\/smartlink-settings-in-vab-1.png\" alt=\"\"><\/a><\/figure><\/li><li><strong>Modify<\/strong> Smart-Link operation on Locked Asset to the desired value. <strong>Click<\/strong> Save.<\/li><\/ul>\n\n\n\n<p>Alternatively, you could modify this property through the server.xml on the Zoom Server.<\/p>\n\n\n\n<p>On the&nbsp;<span class=\"keyword\">Zoom Server<\/span>,&nbsp;<span class=\"command\">navigate<\/span>&nbsp;to&nbsp;the&nbsp;<code>conf<\/code>&nbsp;folder&nbsp;in Zoom Install directory (For Windows \u2013&nbsp;<em>[ZoomInstallDir]\\conf<\/em>&nbsp;and for Linux \u2013&nbsp;<em>[ZoomInstallDir]\/conf<\/em>).<\/p>\n\n\n\n<p><span class=\"command\">Open<\/span>&nbsp;<code style=\"padding: 2px 4px; border-radius: 4px; color: #c7254e; font-family: Menlo, Monaco, Consolas, 'Courier New', monospace; white-space: nowrap; box-sizing: border-box; background-color: #f9f2f4;\">server.xml<\/code>.<\/p>\n\n\n\n<p>Under&nbsp;&lt;repospec&gt;<code><\/code>,&nbsp;set&nbsp;<code>&lt;<span style=\"font-weight: 400;\">lockedAssetSLOperation<\/span>&gt;<\/code>&nbsp;tag&nbsp;with the desired value as detailed <a href=\"#lockedAssetSLOperationValues\">here<\/a>.<\/p>\n\n\n\n<p><span class=\"command\">Save<\/span>&nbsp;and&nbsp;<span class=\"command\">close<\/span>&nbsp;the file.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Skipping metadata for Smart-Link<\/h2>\n\n\n\n<p>Each metadata is stored as a tag in metadataspec.xml file. And, by default, each metadata value of an asset is copied when its Smart-Link is created.<\/p>\n\n\n\n<p>To skip the copying of one or more metadata values to Smart-Links, take these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Open<\/strong>&nbsp;<span class=\"keyword\">metadataspec.xml<\/span>&nbsp;for editing from&nbsp;<em>$ZOOM_INSTALL_DIR\/conf\/metadataspec.xml<\/em>.<\/li><li><strong>Locate<\/strong>&nbsp;the desired metadata field as&nbsp;<span class=\"keyword\">&lt;field \/&gt;<\/span>&nbsp;under the tag&nbsp;<span class=\"keyword\">&lt;metadataFields&gt;<\/span>&nbsp;under the relevant&nbsp;<span class=\"keyword\">&lt;mdgroup&gt;<\/span>&nbsp;in&nbsp;<span class=\"keyword\">&lt;metadatagroups&gt;<\/span>.<\/li><li><strong>Add<\/strong>&nbsp;the attribute&nbsp;<span class=\"keyword\">inheritedScheme=\u201dNONE\u201d<\/span>&nbsp;to this field. <div class=\"example\">For example for the field \u2018Native File Path\u201d this is a sample entry: <p>&nbsp;&lt;field ns=\u201dzoom\u201d name=\u201dNativeFilePath\u201d label=\u201dNative File Path\u201d keyType=\u201dstring\u201d valueType=\u201dstring\u201d inheritedScheme=\u201dNONE\u201d\/&gt;<\/p><\/div><figure><a href=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2018\/01\/metadatanocopy1.png\"><img loading=\"lazy\" decoding=\"async\" sizes=\"auto, (max-width: 941px) 100vw, 941px\" srcset=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2018\/01\/metadatanocopy1.png 941w, https:\/\/evolphin.com\/help\/wp-content\/uploads\/2018\/01\/metadatanocopy1-300x130.png 300w, https:\/\/evolphin.com\/help\/wp-content\/uploads\/2018\/01\/metadatanocopy1-768x332.png 768w\" width=\"941\" height=\"407\" class=\"alignnone size-full wp-image-7248\" src=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2018\/01\/metadatanocopy1.png\" alt=\"\"><\/a><\/figure><\/li><li><strong>Save<\/strong>&nbsp;the file<\/li><li><strong>Restart<\/strong>&nbsp;Zoom Service and Asset Browser.<\/li><\/ul>\n\n\n\n<p>As an example, after this change, Zoom will not copy the the &#8216;Native File Path&#8217; metadata from the source asset&nbsp;while creating any new Smart-Links.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Modify properties through the Asset Browser<\/h2>\n\n\n\n<p>These properties are set in the Asset Browser for each Zoom Client. Follow these steps :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Login to the Asset Browser and open user settings from the top right corner profile button.<\/li><li>In the User Settings window, check for the property value(s) and check\/uncheck as needed. <figure><a href=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2017\/12\/smartlink-settings-in-vab.png\"><img loading=\"lazy\" decoding=\"async\" width=\"784\" height=\"674\" class=\"alignnone size-full wp-image-6975\" src=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2017\/12\/smartlink-settings-in-vab.png\" alt=\"Configure in Asset Browser\"><\/a><\/figure><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Modify properties using property files<\/h2>\n\n\n\n<p>The properties&nbsp;are set in the zoom.properties file for each Zoom Client.<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>For the Zoom Client, in the user folder (..\/users\/$user\/.zm\/),&nbsp;<span class=\"command\">open<\/span>&nbsp;<code>zoom.properties<\/code>&nbsp;(you will have to enable viewing of hidden files in your Explorer or Finder window to see .zm folder)&nbsp;<\/li><li><span class=\"command\">Set<\/span>&nbsp;the required property to true or false as needed<\/li><\/ol>\n\n\n\n<p><span style=\"padding-left: 40px;\"><code>SMART_LINK_MAKE_WRITEABLE_DEDAULT=&lt;boolean value&gt;<\/code><\/span><\/p>\n\n\n\n<p><span style=\"padding-left: 40px;\"><code>SMART_LINK_INCLUDE_IN_DELETE=&lt;boolean value&gt;<\/code><\/span><\/p>\n\n\n\n<p><span style=\"padding-left: 40px;\"><code>SMART_LINK_INCLUDE_IN_PURGE=&lt;boolean value&gt;<\/code><\/span><\/p>\n\n\n\n<p><span style=\"padding-left: 40px;\"><code>SMART_LINK_INCLUDE_IN_RESURRECT=&lt;boolean value&gt;<\/code><\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Smart Link Report<\/h2>\n\n\n\n<p>Smart Links to an existing source project asset provides a great way of securely sharing the asset to another Zoom project compared to other means available to users. The reason for that is with Smart Links the administrators can pull up a report using the <strong><em>zm<\/em><\/strong> CLI to view all the existing links that might have been created:<\/p>\n\n\n\n<div class=\"example\">\n<p>Example:<br>zm getlist &#8211;fuid 10 &#8211;queryType smartCopy<br>zm getlist &#8211;fuid 10 &#8211;queryType smartLink<\/p>\n<\/div>\n\n\n\n<p>The zm getlist command can report on all the smart links of a given source asset ID (aka fuid as shown above):<\/p>\n\n\n\n<figure><a href=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2017\/12\/sl.png\"><img decoding=\"async\" src=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2017\/12\/sl.png\" alt=\"\" class=\"wp-image-8904\"\/><\/a><\/figure>\n\n\n\n<p>This is unique to the Smart Links feature in Zoom 7.0+. Without a feature like this, the administrators can not tell if an end-user has accidentally leaked a secure asset by simply checking out and checking in a copy to an un-secure project in Zoom. With this reporting feature, the administrators finally have a way of knowing if an asset has been shared via smart link.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Smart-Link feature is ready to use. However, some&nbsp;features are configurable. These are: Default readable or writable Smart-Link&nbsp; This property defines the default behavior of &#8216;Make Smart-Link writable&#8217; checkbox&nbsp;in the Smart-Link window. So that by default Smart-Link window shows the readable or writable option. By default, it is true. To view or modify this property [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"default","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[6],"tags":[13],"class_list":["post-6974","post","type-post","status-publish","format-standard","hentry","category-docs","tag-zoom-7"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Configure Smart-Link - Evolphin Documentation<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/evolphin.com\/help\/docs\/configure-smart-link\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Configure Smart-Link - Evolphin Documentation\" \/>\n<meta property=\"og:description\" content=\"The Smart-Link feature is ready to use. However, some&nbsp;features are configurable. These are: Default readable or writable Smart-Link&nbsp; This property defines the default behavior of &#8216;Make Smart-Link writable&#8217; checkbox&nbsp;in the Smart-Link window. So that by default Smart-Link window shows the readable or writable option. By default, it is true. To view or modify this property [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/evolphin.com\/help\/docs\/configure-smart-link\/\" \/>\n<meta property=\"og:site_name\" content=\"Evolphin Documentation\" \/>\n<meta property=\"article:published_time\" content=\"2017-12-12T05:32:09+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-07-13T14:00:08+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2017\/12\/smartlink-settings-in-vab-1.png\" \/>\n<meta name=\"author\" content=\"Rahul Bhargava\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Rahul Bhargava\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/evolphin.com\\\/help\\\/docs\\\/configure-smart-link\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/evolphin.com\\\/help\\\/docs\\\/configure-smart-link\\\/\"},\"author\":{\"name\":\"Rahul Bhargava\",\"@id\":\"https:\\\/\\\/evolphin.com\\\/help\\\/#\\\/schema\\\/person\\\/e5f3dc53ac5f026ed258e224e75447f7\"},\"headline\":\"Configure Smart-Link\",\"datePublished\":\"2017-12-12T05:32:09+00:00\",\"dateModified\":\"2020-07-13T14:00:08+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/evolphin.com\\\/help\\\/docs\\\/configure-smart-link\\\/\"},\"wordCount\":1213,\"publisher\":{\"@id\":\"https:\\\/\\\/evolphin.com\\\/help\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/evolphin.com\\\/help\\\/docs\\\/configure-smart-link\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/evolphin.com\\\/help\\\/wp-content\\\/uploads\\\/2017\\\/12\\\/smartlink-settings-in-vab-1.png\",\"keywords\":[\"zoom 7\"],\"articleSection\":[\"Docs\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/evolphin.com\\\/help\\\/docs\\\/configure-smart-link\\\/\",\"url\":\"https:\\\/\\\/evolphin.com\\\/help\\\/docs\\\/configure-smart-link\\\/\",\"name\":\"Configure Smart-Link - 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However, some&nbsp;features are configurable. These are: Default readable or writable Smart-Link&nbsp; This property defines the default behavior of &#8216;Make Smart-Link writable&#8217; checkbox&nbsp;in the Smart-Link window. So that by default Smart-Link window shows the readable or writable option. By default, it is true. 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