{"id":691,"date":"2014-09-10T21:29:41","date_gmt":"2014-09-10T21:29:41","guid":{"rendered":"http:\/\/localhost:8888\/zoomdocs\/?p=691"},"modified":"2020-05-20T06:50:45","modified_gmt":"2020-05-20T10:50:45","slug":"search","status":"publish","type":"post","link":"https:\/\/evolphin.com\/help\/using-zoom\/vab\/search\/","title":{"rendered":"Search"},"content":{"rendered":"\n

One of the primary benefits of integrating Zoom into your workplace is the ability to search for files with minimum effort. Zoom has many features to allow you to search for assets inside of Zoom as well as further filter your search results to ensure you get the exact information that you are looking for.<\/p>\n\n\n\n

Each asset inside Zoom has metadata associated with it. This can be from file properties such as the creation date, the file type, etc., or it can be information such as a title, description, keywords, etc. More the metadata that your assets have, more are the ways that Zoom\u2019s search can be used to quickly find the files that you are looking for.<\/p>\n\n\n\n

Search Options<\/span><\/p>\n\n\n\n

The Search box<\/span> is located at the top of the Asset Browser window. This Search box is always visible, even when no tabs are open. Users can enter search text here to run a search query on the Zoom database.<\/p>\n\n\n\n

On the Home Page, the Search box only works for Search Everywhere (explained below).<\/div>\n\n\n\n

Every time, the user searches for a string using the Search box, a new Search tab<\/span> is opened (if a Search tab is not already the active tab). Or, click \"\" on the Home Page to open the Search tab.<\/p>\n\n\n\n

\"\"<\/a><\/figure>\n\n\n\n

Alternatively, click the Search \"\" icon on the top left to open a blank Search tab.<\/p>\n\n\n\n

\"\"<\/a><\/figure>\n\n\n\n

The Quick Search box<\/span> is shown inside a Search tab.<\/p>\n\n\n\n

\"\"<\/a><\/figure>\n\n\n\n

The Search tab shows the results of a search on the Zoom database. When the user searches for text using the Search box, it is called a Global Search<\/span>, as it is executed on the whole database. After seeing the results of a Global Search, the user can also search within these search results. This is called Quick Search<\/span> and it is triggered using the Quick Search box.<\/p>\n\n\n\n

\"\"<\/a><\/figure>\n\n\n\n

The Search Mode selector is next to the Search box. Click on the Search Mode selector to open a drop-down as shown below.<\/p>\n\n\n\n

\"\"<\/a><\/figure>\n\n\n\n

Each option in the drop-down triggers a different flavor of Zoom search and these are described in the sections below.<\/p>\n\n\n\n

Basic Search – “Search Everywhere”<\/h2>\n\n\n\n

The basic search or the global search looks for the input search string in file names, project names, authors, metadata property names\/values, revision comments, etc. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

When typing into the Global Search<\/span>, for example, you might be searching for all files that have a search text present anywhere in the name, comments, or metadata. We can do this by doing the following:<\/p>\n\n\n\n

  1. In the Asset Browser<\/span>, select the Search Everywhere<\/span> menu option in the top-right corner of your screen in Search<\/span> view.<\/li>
  2. In the Search field, enter a term, for example, “bird”.<\/li>
  3. Hit<\/span> Enter<\/span> or Return<\/span> on your keyboard.<\/li><\/ol>\n\n\n\n

    The search results will now show up for you to browse. Depending on the number of files in the system or your search term, you may have thousands of results, so you might want to refine your search results. Fortunately, Zoom has the tools to help you with that using Quick Search and Filters.<\/p>\n\n\n\n

    Quick Search<\/h3>\n\n\n\n

    Quick Search<\/span> is a feature that allows you to quickly find a file from within the search results displayed. For example, if your search term was Obama and you were now trying to quickly narrow it to include items that have Washington, you can do this using the Quick Search<\/span>:<\/p>\n\n\n\n

    1. Click<\/span> the \"Description: Search\u2026<\/span> field in the top left side of your viewer.<\/li>
    2. Type<\/span> what you are searching for into the Quick Search field.\n
      \n
      Ex. Nixon<\/div>\n<\/div>\n
      \"Description:<\/figure>

      <\/p>\n<\/li>

    3. Zoom will list the matching items based on your current folder or search result.\n
      If you type in an Asset ID number, the asset will show up under Asset Id, or an author name in Author, Date, Comment, etc.<\/div>\n<\/li>
    4. Click<\/span> View All\u2026<\/span> under the category that you want to see.<\/li><\/ol>\n\n\n\n

      Filters<\/h3>\n\n\n\n

      Searching can sometimes return a large number of results. When this happens, it is helpful to have a filter to further filter your results. Zoom has filters to help narrow your search results to the specific asset you are looking for.<\/p>\n\n\n\n

      1. Click<\/span> on \"Description: Add Filter<\/span>.<\/li>
      2. In the Choose Filter<\/span> field, type the name of the metadata field you want to filter by. As you type the name of the field, a drop-down list will appear showing which fields are available.\n
        \n
        Keywords<\/div>\n<\/div>\n
        \"Description:<\/figure>

        <\/p>\n

          \n
        1. When the field appears, type in the value you want to search by.\n
          \n
          Nixon<\/div>\n<\/div>\n
          \"Description:<\/figure>

          <\/p>\n<\/li>\n<\/ol>\n<\/li><\/ol>\n\n\n\n

          As you add filters, the content will narrow in your view. You can remove filters by clicking the  \"Description:Delete<\/span> next to that field.<\/p>\n\n\n\n

          Advanced Search – “Search Filename”<\/h2>\n\n\n\n

          Users can select the “Search Filename” option to simply search for assets of specific file names. But more importantly, with Advanced Search<\/span>, users can create a very granular search for specific items inside of Zoom using asset metadata.<\/p>\n\n\n\n

          Searching<\/span> Based on Metadata Fields<\/h4>\n\n\n\n
          1. In the Asset Browser<\/span>, click<\/span> \"Description: Search in the top-left corner.<\/li>
          2. Click<\/span> Advanced Options<\/span>.<\/li>
          3. Under Select Metadata<\/span> field, type the metadata field you want to search by and hit<\/span> Enter<\/span> on your keyboard.\n
            \n
            Ex. Keywords<\/div>\n<\/div>\n
            \"Description:<\/figure>

            <\/em><\/p>\n<\/li>

          4. Type the value that you wish to search by. A list of values that already exist in Zoom will be listed for you to Select<\/span>.\n
            \n
            Ex. Nixon<\/div>\n<\/div>\n
            \"Description:<\/figure>

            <\/p>\n<\/li>

          5. When ready, click<\/span> Search<\/span>.<\/li><\/ol>\n\n\n\n

            Searching Based on Revision Information<\/h4>\n\n\n\n

            Revision information is information about the individual revisions of a file. For example, who it was who committed that version of a file, the comment when it was committed, the date range of when, etc.<\/p>\n\n\n\n

            The following example is based on the search query to answer \u201cshow me all of the items created by Ben today\u201d:<\/p>\n\n\n\n

            1. In the Asset Browser<\/span>, click<\/span> \"Description: Search<\/span> in the top-left corner.<\/li>
            2. Click<\/span> Advanced Options<\/span>.<\/li>
            3. Click<\/span> on Revision Information<\/span> tab.<\/li>
            4. Enter the Author name in the Author<\/span> field.\n
              \n
              Ex. Ben<\/div>\n<\/div>\n
              \"Description:<\/figure>

              <\/p>\n<\/li>

            5. Under Date Range<\/span>, check the From checkbox and set the date to today\u2019s date.<\/li>
            6. Click<\/span> Search<\/span>.<\/li><\/ol>\n\n\n\n

              Search in Specific Projects<\/h4>\n\n\n\n

              Searches can be narrowed to specific projects or folders. The following example will show you how to narrow your search to a specific project or folder:<\/p>\n\n\n\n

              1. In the Asset Browser<\/span>, click<\/span> the \"Description: Search in the top-left corner.<\/li>
              2. Click<\/span> Advanced Options<\/span>.<\/li>
              3. Click<\/span> on Search Scope<\/span> (or Search Inside<\/span> on Zoom 5.0 and earlier) tab.<\/li>
              4. Click<\/span> Specify Project(s)<\/span>
                \"Description:<\/li>
              5. Click<\/span> Browse<\/span>.<\/li>
              6. Navigate<\/span> to the folder or project you would like to search in.<\/li>
              7. Click<\/span> OK<\/span>.<\/li>
              8. Click<\/span> Add<\/span>.<\/li>
              9. Click<\/span> Search<\/span>.<\/li><\/ol>\n\n\n\n

                You can add multiple search directories to the list during your search.<\/p>\n\n\n\n

                Save Search<\/h4>\n\n\n\n

                You can save your searches for future use. This can be useful when searching for frequently searched assets in Zoom.<\/p>\n\n\n\n

                1. In Asset Browser<\/span>, click<\/span> the \"Description: Search in the top-left corner.<\/li>
                2. Click<\/span> Advanced Options<\/span>.<\/li>
                3. Set your search parameters.<\/li>
                4. Click<\/span> \"Description: Save<\/span>.<\/li>
                5. Specify a name for the search.<\/li>
                6. Click<\/span> OK<\/span>.<\/li><\/ol>\n\n\n\n

                  File-type Filter<\/h4>\n\n\n
                  \n

                  From Zoom 5.1<\/span> onwards, you can filter your search results based on chosen File-type filters. For example, you may only want to see Images, Videos, or Layouts. Each of these File-type filters is further configurable by choosing which extensions to include in each of them. A few File-type filters are available by default.<\/p>\n\n\n\n

                  Viewing File-type filters<\/h4>\n\n\n\n
                  1. On a Browse<\/span> or Search<\/span> tab in the Asset Browser<\/span>, click<\/strong> the Search type<\/span> drop-down menu next to the Search<\/span> box to open the Search type<\/span> menu.<\/li>
                  2. Select<\/strong> Advanced Search<\/span> from the Search type<\/span> menu.<\/li>
                  3. Click<\/strong> the \"\" button to open the Advanced Search options.<\/li>
                  4. Click<\/strong> the Search Scope<\/span> button to view the scope options.
                    \"\"<\/figure>

                    <\/p><\/li>

                  5. Click<\/strong> the Click here to add new Filter<\/span> option above the File-type Filter<\/span> list box.<\/li>
                  6. The File Filter<\/span> window is displayed.
                    \"\"<\/figure>

                    <\/p><\/li>

                  7. This window has options to add, edit, or remove file type filters. These are discussed below in detail.<\/li><\/ol>\n\n\n\n

                    Adding a New File-type filter<\/h4>\n\n\n\n
                    1. In the File Filter<\/span> window, click<\/span> the \"Add button in the top-right corner.
                      \"\"<\/figure>

                      <\/p><\/li>

                    2. Enter<\/strong> a name for the new filter. Enter<\/strong> an extension in the Extensions<\/span> box and press Tab<\/span>. Enter<\/strong> more file extensions, if needed, and press Tab<\/span> after entering each subsequent extension.
                      \"\"<\/figure>

                      <\/p><\/li>

                    3. Click<\/strong> Save<\/span> to save the new file-type filter.<\/li><\/ol>\n\n\n\n

                      Modifying a File-type filter<\/h4>\n\n\n\n
                      1. In the File Filter<\/span> window, add <\/b>extensions to a filter by typing in the extension name in the Extensions box and pressing tab after each extension name.<\/li>
                      2. Remove<\/strong> extensions by clicking on the \"\" icon next to the extension name.<\/li>
                      3. After making the desired changes, click<\/span> Save<\/span>.<\/li><\/ol>\n\n\n\n

                        Deleting a File-type filter<\/h4>\n\n\n\n
                        1. In the File Filter<\/span> window, click<\/span> the \"Delete button next to the Filter you would like to delete. The file filter will appear grayed out.<\/li>
                        2. Click<\/span> Save<\/span>.<\/li><\/ol>\n<\/div>\n\n\n\n
                          Using a File-type filter<\/h5>\n\n\n\n
                          1. In the Asset Browser<\/span>, click<\/span> the \"Description: Search in the top-left corner.<\/li>
                          2. Click<\/span> Advanced Options<\/span>.<\/li>
                          3. Set your search parameters.<\/li>
                          4. Click on the Search Scope<\/span> tab.<\/li>
                          5. Under File-type Filter<\/span>, check the filters you would like to use.<\/li>
                          6. Click<\/span> Search<\/span>.<\/li><\/ol>\n\n\n\n

                            Content Search – “Search File Contents”<\/h2>\n\n\n\n

                            Content search restricts search for the input string to only the contents of assets in the repository. Thus, this search works on text-based assets like txt, rtf, pdf, docx files. Content search is disabled by default, please ask your administrator for help in configuring content search<\/a>.<\/p>\n\n\n\n

                            Searching inside text-based files<\/h4>\n\n\n\n
                            1. In the Asset Browser<\/span>, click<\/span> \"Description: Search in the top-left corner.<\/li>
                            2. Select the Search File Contents<\/span> option from the Search type drop down.<\/li>
                            3. In the Search field, enter an input term, for example, \u201cbluebird\u201d and press Enter.\n
                              \"\"<\/a><\/figure>

                              <\/p>\n<\/li>

                            4. The search results show the files that contain this input string.\n
                              \"\"<\/a><\/figure>

                              <\/p>\n<\/li>

                            5. If you hover over any asset thumbnail in the results, an \"\" icon will be shown near the upper right corner of the asset thumbnail.\n
                              \"\"<\/a><\/figure>

                              <\/p>\n<\/li>

                            6. Click on this information icon to see the excerpt of the text where the search string was found in the asset.\n
                              \"\"<\/a><\/figure>

                              <\/p>\n<\/li>

                            7. If the search string appears multiple times, then you can use the arrows to scroll over to view excerpts for other instances of the search text.<\/li><\/ol>\n\n\n\n

                              Browse in Tab<\/h4>\n\n\n\n

                              When searching for assets in Zoom, you may want to see assets in the context of which folder they are located in. By using the Browse in Tab<\/span> function, Zoom will open a new tab showing the asset in the folder in which it is located inside Zoom.<\/p>\n\n\n\n

                              1. Select<\/span> an asset in Asset Browser<\/span>.<\/li>
                              2. Right-click<\/span> on the asset and select<\/span> Browse in Tab<\/span>.<\/li><\/ol>\n\n\n\n

                                <\/p>\n","protected":false},"excerpt":{"rendered":"

                                One of the primary benefits of integrating Zoom into your workplace is the ability to search for files with minimum effort. Zoom has many features to allow you to search for assets inside of Zoom as well as further filter your search results to ensure you get the exact information that you are looking for. 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