{"id":2378,"date":"2015-02-25T12:45:07","date_gmt":"2015-02-25T12:45:07","guid":{"rendered":"http:\/\/evolphin.com\/help\/?p=2378"},"modified":"2020-06-10T02:25:02","modified_gmt":"2020-06-10T06:25:02","slug":"configuring-hot-folders-5-3-above","status":"publish","type":"post","link":"https:\/\/evolphin.com\/help\/administration-server\/hot-folder\/configuring-hot-folders-5-3-above\/","title":{"rendered":"Configuring Hot Folders (5.3 and Above)"},"content":{"rendered":"\n

Introduction<\/h3>\n\n\n\n
Hot Folders<\/span> can be configured on local computers so that files placed into that folder, they will periodically get imported into the corresponding folder in Zoom. Metadata can also be applied to assets during a hot folder import. Scripts<\/span> can be configured to run prior to (pre-scripts) and after (post-scripts) the actual import operation, allowing users to set up extra processing at critical junctures.<\/div>\n\n\n\n
Post-script support is available only from Zoom 5.3 and above.<\/div>\n\n\n\n
 <\/div>\n\n\n\n
This post outlines the configuration details of the hot folder mechanism in detail.<\/div>\n\n\n\n
\n

Authenticating Hot Folder User<\/h3>\n
\n
    \n
  1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings (Z menu -> Settings<\/span>)
    \"\"<\/a><\/li>\n
  2. Select the server to import the ingested assets to.<\/li>\n
  3. Under Authenticate Import<\/span>, input<\/span> your Username<\/span> and Password<\/span>.\n
    \n
    The username for a Hot Folder can be different than the one that you as a user use to login into Zoom. If the username is the same, when the Hot Folder ingests occurs, you will be logged out of all sessions on other devices or desktop. Due to the Zoom named user license model, a single username account can only have one active session at any given point in time.<\/div>\n<\/div>\n<\/li>\n
  4. Click<\/span> Validate<\/span>.<\/li>\n
  5. Click<\/span> OK<\/span>.<\/li>\n<\/ol>\n

    Adding Hot Folder<\/h3>\n
      \n
    1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
    2. Click<\/span> Add<\/span>.\n
      \"\"<\/figure>

      <\/p>\n<\/li>\n

    3. Under Import to<\/span>, click the Select<\/span> button.<\/li>\n
    4. Choose<\/span> your folder in Zoom to import the assets into.<\/li>\n
    5. Click<\/span> OK<\/span><\/li>\n
    6. Under Hot folder path<\/span>, click Browse<\/span> button.<\/li>\n
    7. Navigate<\/span> to the folder on your local computer you want Zoom to monitor.<\/li>\n
    8. Under Sync every<\/span>, set how often Zoom should check for updates in that folder.\n
      \n
      For eg: 1 minutes<\/div>\n<\/div>\n<\/li>\n
    9. Click<\/span> Save<\/span>.<\/li>\n<\/ol>\n

      Enabling\/Disabling Hot Folder<\/h3>\n

      The Enabling\/Disabling of a hot folder tells the hot folder mechanism whether to run hot import tasks for the hot folder or not.<\/p>\n

        \n
      1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.\n
        \"\"<\/a><\/figure>

         <\/p>\n<\/li>\n

      2. Click<\/span> the checkbox<\/span> corresponding to your Hot Folder in the Hot Folder List<\/span>.<\/li>\n
      3. Made edits<\/span> to your Hot Folder.<\/li>\n
      4. Click<\/span> Update<\/span>.<\/li>\n<\/ol>\n

        Editing Hot Folder<\/h3>\n
          \n
        1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
        2. Select<\/span> a hot folder in the Hot Folder list<\/li>\n
        3. Click<\/span> Edit<\/span>.<\/li>\n
        4. Made edits<\/span> to your Hot Folder.<\/li>\n
        5. Click<\/span> Update<\/span>.<\/li>\n<\/ol>\n

          Deleting Hot Folder<\/h3>\n
            \n
          1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
          2. Select<\/span> a hot folder in the Hot Folder list<\/li>\n
          3. Click<\/span> Delete<\/span>.<\/li>\n<\/ol>\n

            Additional Hot Folder Configurations<\/h3>\n

            There are a number parameters that can be set for Hot Folders:<\/p>\n

            \"Hot<\/a><\/figure>

            <\/p>\n

            Metadata on Import<\/a><\/h4>\n

            Specifies which metadata will be applied to assets automatically when imported into Zoom. In Zoom 5.2<\/span> or higher, we have included 2 ways of applying metadata to the assets.<\/p>\n

            1- Apply per file:<\/strong> This option lets you apply metadata by specifying metadata for individual assets, by providing a CSV<\/span> (Comma Separated Values) file containing the assets name and the metadata to be applied on that asset.<\/p>\n

              \n
            1. Create a new text file using your preferred text editor or Excel (Save As .CSV)\n
              \n
              Notepad, TextEdit, Notepad++, BBEdit, etc.<\/div>\n<\/div>\n<\/li>\n
            2. In the first line specify all the metadata keys (IPTC: City; 4 letter Metadata Group code: field name), beginning with UID<\/span> separating each of them with a comma(,).<\/li>\n
            3. Next line specify the asset name and the respective metadata values separated by a comma(,)<\/li>\n
            4. Similarly, specify other assets and their metadata which has to be imported.<\/li>\n
            5. Save the file.<\/li>\n<\/ol>\n

              The screenshot shows a sample CSV file which contains metadata for two assets to Imported.\"Screen<\/a><\/p>\n

              The HotFolder has the MD.CSV file at the root level and any other files that need to be ingested in that project. Any current folder structure can be imported with metadata like the example of the Pets folder in this screenshot.<\/p>\n

              \"Screen<\/a><\/figure>

              <\/p>\n

               <\/p>\n