{"id":141,"date":"2014-09-08T12:47:54","date_gmt":"2014-09-08T12:47:54","guid":{"rendered":"http:\/\/localhost:8888\/zoomdocs\/?p=141"},"modified":"2020-08-04T10:29:52","modified_gmt":"2020-08-04T14:29:52","slug":"configuring-mandatory-checkin","status":"publish","type":"post","link":"https:\/\/evolphin.com\/help\/administration-server\/configuring-mandatory-checkin\/","title":{"rendered":"Configuring Mandatory Metadata at Checkin"},"content":{"rendered":"<figure id=\"attachment_144\" aria-describedby=\"caption-attachment-144\" style=\"width: 600px\" class=\"wp-caption alignnone\"><a style=\"font-weight: bold; background-color: #ffffff;\" href=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2014\/09\/Checkin_Dialog.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-144 size-full\" src=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2014\/09\/Checkin_Dialog.png\" alt=\"\" width=\"600\" height=\"331\" \/><\/a><figcaption id=\"caption-attachment-144\" class=\"wp-caption-text\">Checkin Dialog in Asset Browser<\/figcaption><\/figure>\n<div id=\"doc\">\n<p><span class=\"keyword\">Mandatory Metadata<\/span> is a feature added from Zoom 5.1 onwards, that allows administrators to require users to input metadata before assets can be ingested into Zoom. This encourages users to input metadata which makes assets more searchable for users. Once enabled, all new assets or new revisions of assets must adhere to the Mandatory Metadata policies.<\/p>\n<p>By default, <span class=\"keyword\">Mandatory Metadata<\/span> is not enabled when Zoom is installed. It has to be configured by the Zoom Administrator. Zoom Administrators are able to choose which metadata fields should be mandatory, optional, or not displayed at all in the Check-in window.<\/p>\n<\/div>\n<div class=\"warning\">While making any changes to the metadata, please make sure to not accidentally delete any metadata field, values, keys or any groups. All metadata already present in Zoom is in use by the system.<\/div>\n<div id=\"doc\">\n<h2>Configuring Mandatory Metadata<\/h2>\n<p>Metadata fields that will be visible within the Check-in window must have their type set to <span class=\"keyword\">optional<\/span> or <span class=\"keyword\">mandatory<\/span>. For additional information on how to configure the metadata field types, refer to <a href=\"https:\/\/evolphin.com\/help\/docs\/v5\/administration-docs\/metadata\/\">Configuring Metadata<\/a>.<\/p>\n<p>Ensure that metadata groups that contain mandatory or optional fields have their editable attribute set to true:<\/p>\n<p id=\"PpmjbMr\"><img decoding=\"async\" class=\"alignnone size-full wp-image-8246 \" src=\"https:\/\/evolphin.com\/help\/wp-content\/uploads\/2018\/04\/img_5ae3aa62a5e2b.png\" alt=\"\" \/><\/p>\n<h2 id=\"enableMandatoryMetadata\">Enable Mandatory Metadata<\/h2>\n<p>After the metadata fields have been set to be visible in the Checkin dialog, Mandatory Metadata needs to be enabled through the <span class=\"keyword\">Web Management Console<\/span>.<\/p>\n<ol class=\"instructions\">\n<li><span class=\"command\">Log into<\/span> the <span class=\"keyword\">Web Management Console<\/span> at <span class=\"filePath\">http:\/\/[YourZoomServer]:8443<\/span> using your preferred web browser.<\/li>\n<li><span class=\"command\">Click<\/span> on <span class=\"keyword\">Server Control Panel<\/span> in the left sidebar.<\/li>\n<li><span class=\"command\">Click<\/span> <span class=\"keyword\">Repository Settings<\/span><\/li>\n<li><span class=\"command\">Enable<\/span> <span class=\"keyword\">Enforces Mandatory Metadata on every Checkin<\/span>.<\/li>\n<li>When prompted to restart the Zoom server, <span class=\"command\">click<\/span> <span class=\"keyword\">Yes<\/span>.<\/li>\n<\/ol>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Mandatory Metadata is a feature added from Zoom 5.1 onwards, that allows administrators to require users to input metadata before assets can be ingested into Zoom. This encourages users to input metadata which makes assets more searchable for users. Once enabled, all new assets or new revisions of assets must adhere to the Mandatory Metadata [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"default","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[27,67],"tags":[21],"class_list":["post-141","post","type-post","status-publish","format-standard","hentry","category-administration-server","category-metadata","tag-zoom-5"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Configuring Mandatory Metadata at Checkin - Evolphin Documentation<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/evolphin.com\/help\/administration-server\/configuring-mandatory-checkin\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Configuring Mandatory Metadata at Checkin - Evolphin Documentation\" \/>\n<meta property=\"og:description\" content=\"Mandatory Metadata is a feature added from Zoom 5.1 onwards, that allows administrators to require users to input metadata before assets can be ingested into Zoom. 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