{"id":101,"date":"2014-09-08T12:13:49","date_gmt":"2014-09-08T12:13:49","guid":{"rendered":"http:\/\/localhost:8888\/zoomdocs\/?p=101"},"modified":"2014-09-08T12:13:49","modified_gmt":"2014-09-08T12:13:49","slug":"hot-folders-5-2-earlier","status":"publish","type":"post","link":"https:\/\/evolphin.com\/help\/administration-server\/hot-folder\/hot-folders-5-2-earlier\/","title":{"rendered":"Configuring Hot Folders (5.2 and Earlier)"},"content":{"rendered":"

Introduction<\/h3>\n
Hot Folders<\/span> can be configured on local computers so when items are placed into that folder, they will periodically get imported into the corresponding folder in Zoom. Pre-scripts can be configured to run processes on files before executing the import. Metadata can also be applied to assets during a hot folder import.<\/div>\n

Authenticating Hot Folder User<\/h3>\n
\n
    \n
  1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings (Z menu -> Settings<\/span>)\n

    \"\"<\/p>\n<\/li>\n

  2. Select the server to import the ingested assets to.<\/li>\n
  3. Under Authenticate Import<\/span>, input<\/span> your Username<\/span> and Password<\/span>.\n
    \n
    It is recommended that you configure a separate dedicated user account for the Hot Folder ingest operations. If you use your own user account, which you would typically use for say, browsing from the Asset Browser, then every time the Hot Folder ingest runs, your Asset Browser session will be\u00a0logged out. Due to the Zoom named user license model, a single username account can only have one active session at any given point in time.<\/div>\n<\/div>\n<\/li>\n
  4. Click<\/span> Validate<\/span>.<\/li>\n
  5. Click<\/span> OK<\/span>.<\/li>\n<\/ol>\n

    Adding Hot Folder<\/h3>\n
      \n
    1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
    2. Click<\/span> Add<\/span>.\n

      \"\"<\/p>\n

      \"\"<\/p>\n<\/li>\n

    3. Under Import to<\/span>, click the Select<\/span> button.<\/li>\n
    4. Choose<\/span> your folder in Zoom to import the assets into.<\/li>\n
    5. Click<\/span> OK<\/span><\/li>\n
    6. Under Hot folder path<\/span>, click Browse<\/span> button.<\/li>\n
    7. Navigate<\/span> to the folder on your local computer you want Zoom to monitor.<\/li>\n
    8. Under Sync every<\/span>, set how often Zoom should check for updates in that folder. For example –\n
      \n
      3 minutes<\/div>\n<\/div>\n<\/li>\n
    9. Click<\/span> Save<\/span>.<\/li>\n<\/ol>\n

      Enabling\/Disabling Hot Folder<\/h3>\n
        \n
      1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.\n

        \"\"<\/p>\n<\/li>\n

      2. Click<\/span> the checkbox<\/span> corresponding to your Hot Folder in the Hot Folder List<\/span>.<\/li>\n
      3. Made edits<\/span> to your Hot Folder.<\/li>\n
      4. Click<\/span> Update<\/span>.<\/li>\n<\/ol>\n

        Editing Hot Folder<\/h3>\n
          \n
        1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
        2. Select<\/span> a hot folder in the Hot Folder list<\/li>\n
        3. Click<\/span> Edit<\/span>.<\/li>\n
        4. Made edits<\/span> to your Hot Folder.<\/li>\n
        5. Click<\/span> Update<\/span>.<\/li>\n<\/ol>\n

          Deleting Hot Folder<\/h3>\n
            \n
          1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
          2. Select<\/span> a hot folder in the Hot Folder list<\/li>\n
          3. Click<\/span> Delete<\/span>.<\/li>\n<\/ol>\n

            Additional Hot Folder Configurations<\/h3>\n

            There are a number parameters that can be set for Hot Folders:<\/p>\n

            Email Notifications<\/h4>\n

            Enables notifications by email about the details of each periodic ingest happening through this hot folder.<\/p>\n

              \n
            1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
            2. Select<\/span> a hot folder in the Hot Folder list<\/li>\n
            3. Click<\/span> Edit<\/span>.<\/li>\n
            4. Under Enable email notifications<\/span>, click<\/span> the checkbox<\/span>.<\/li>\n
            5. Click<\/span> Update<\/span>.<\/li>\n
            6. Under Notify them after import<\/span>, list the email addresses or an alias of users you would like to notify, separating each with a comma.<\/li>\n<\/ol>\n

              Backup Files After Import<\/h4>\n
                \n
              1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
              2. Select<\/span> a hot folder in the Hot Folder list<\/li>\n
              3. Click<\/span> Edit<\/span>.<\/li>\n
              4. Under Backup files after import<\/span>, click<\/span> the checkbox<\/span>.<\/li>\n
              5. Click<\/span> the Browse<\/span> button.<\/li>\n
              6. Specify<\/span> the directory<\/span> to move files to after import.<\/li>\n
              7. Click<\/span> Select<\/span>.<\/li>\n
              8. Click<\/span> Update<\/span>.<\/li>\n<\/ol>\n

                Moves files in Hot Folder after they are successfully imported into the specified folder.<\/p>\n

                Add Metadata on Import<\/h4>\n

                Specifies which metadata will be applied to assets automatically when imported into Zoom.<\/p>\n

                To set which metadata to add to files as they are imported, a text file with the different values must first be set.<\/p>\n

                  \n
                1. Create a new text file using your preferred text editor.\n
                  \n
                  Notepad, TextEdit, Notepad++, BBEdit, etc.<\/div>\n<\/div>\n<\/li>\n
                2. For each metadata value you would like to apply to files, create line with [GroupCode]_[MetadataLabel]=[Value], replacing [GroupCode] with the Metadata Group Code your value is stored in, the [MetadataLabel] with the Label of the metadata field, and [Value] with the value you would like to set for that metadata field.\n
                  \n
                  IPTC_City=Zanzibar<\/div>\n<\/div>\n<\/li>\n
                3. Save your file on your computer.<\/li>\n
                4. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
                5. Select<\/span> a hot folder in the Hot Folder list<\/li>\n
                6. Click<\/span> Edit<\/span>.<\/li>\n
                7. Under Metadata to import<\/span>, click<\/span> the checkbox<\/span>.<\/li>\n
                8. Click<\/span> the Browse<\/span> button.<\/li>\n
                9. Specify<\/span> the metadata text file<\/span> to read metadata values.<\/li>\n
                10. Click<\/span> Select<\/span>.<\/li>\n
                11. Click<\/span> Update<\/span>.<\/li>\n<\/ol>\n

                  Asset Untouched Time<\/h4>\n

                  Controls which files present in the hot folder are actually eligible to be imported. Any file that has been modified within the\u00a0time specified in this field will be treated as being currently modified, and therefore deemed as partial files. Such files will not be ingested.\u00a0Since the hot folder mechanism runs periodically, this check will continue to happen and at some point, the files will be fully written and\u00a0will become eligible for import.<\/p>\n

                    \n
                  1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
                  2. Select<\/span> a hot folder in the Hot Folder list<\/li>\n
                  3. Click<\/span> Edit<\/span>.<\/li>\n
                  4. Enter<\/span> the time interval that might normally take for files to get written into\u00a0your configured hot folder from any external processes. This is the time Zoom will wait, before picking up that file for importing into the repository.<\/li>\n<\/ol>\n

                    Run Pre-Script Before Import<\/h4>\n

                    Runs specified script before import to allow for automation during the import process.<\/p>\n

                      \n
                    1. Click<\/span> the Hot Folder Settings<\/span> section in Zoom Settings<\/span>.<\/li>\n
                    2. Select<\/span> a hot folder in the Hot Folder list<\/li>\n
                    3. Click<\/span> Edit<\/span>.<\/li>\n
                    4. Under Run script before import<\/span>, click<\/span> the checkbox<\/span>.<\/li>\n
                    5. Click<\/span> the Browse<\/span> button.<\/li>\n
                    6. Specify<\/span> the script<\/span> to run before import.\n
                      \n
                      The script is dependent on it being executable on your system. The script can directly import assets by invoking the Zoom import command, in that case, delete the assets in the script before it finishes to avoid the Hot Folder periodic\u00a0ingest\u00a0from trying to import again.<\/div>\n<\/div>\n<\/li>\n
                    7. Click<\/span> Select<\/span>.<\/li>\n
                    8. Click<\/span> Update<\/span>.<\/li>\n
                    9. To understand a sample Hot Folder ingest script<\/em>, check out this article here<\/a>.<\/li>\n<\/ol>\n

                       <\/p>\n

                      Configuring Hot Folders on Linux Server machine<\/h3>\n

                      Currently, on Linux, only Zoom server build is available because Linux does not\u00a0support the necessary UI libraries required to run a full-fledged Zoom client. However, it is possible that one may want to set up and access the command line Zoom client, for example, to set up Hot Folders.<\/p>\n

                      For a Linux server with a terminal, the set-up is straightforward. Simply start the client proxy service, and set up the hot folder as described in the section here<\/a>. For a headless Linux server,\u00a0do the following:<\/p>\n

                        \n
                      1. Set up hot folder settings on another machine including the steps to authenticate the hot folder user.<\/li>\n
                      2. Copy the $HOME\/.zm\/ contents of that machine over to the headless Linux server’s $HOME of the user the Zoom client proxy is set up to run-as.\n
                        If zmclientproxy<\/strong> service runs as a Linux user zoom-hotfolder<\/code>, copy to \/home\/zoom-hotfolder\/.zm\/settings\/hot_folder\/<\/code><\/div>\n<\/li>\n
                      3. Edit the .zm\/settings\/hot_folder\/hotFolderDB.xml to point to the correct disk location from where to conduct the ingest into the Zoom server.<\/li>\n<\/ol>\n

                        A sample\u00a0hotFolderDB.xml<\/code> file:<\/p>\n

                        \"\"<\/p>\n

                        Download a copy from here<\/a>.<\/p>\n

                        For guidelines\u00a0on how to automate processes tied to hot folder ingests, please read this article<\/a>.<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

                        Introduction Hot Folders can be configured on local computers so when items are placed into that folder, they will periodically get imported into the corresponding folder in Zoom. Pre-scripts can be configured to run processes on files before executing the import. Metadata can also be applied to assets during a hot folder import. Authenticating Hot […]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[62,63],"tags":[59,57,60,61,64,65,21,37],"class_list":["post-101","post","type-post","status-publish","format-standard","hentry","category-hot-folder","category-hot-folder-admin","tag-admin","tag-administration","tag-configuration","tag-drop-folders","tag-hot-folders","tag-import-metadata","tag-zoom-5","tag-zoom-settings"],"yoast_head":"\nConfiguring Hot Folders (5.2 and Earlier) - Evolphin Documentation<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/evolphin.com\/help\/administration-server\/hot-folder\/hot-folders-5-2-earlier\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Configuring Hot Folders (5.2 and Earlier) - Evolphin Documentation\" \/>\n<meta property=\"og:description\" content=\"Introduction Hot Folders can be configured on local computers so when items are placed into that folder, they will periodically get imported into the corresponding folder in Zoom. 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